School’s Framework Health and Safety Policy and Guidance
HS/ECS/002 June 2012
Quality Control Document
The main areas giving rise to concern with regard to health and safety within schools have been addressed within this Framework Health & Safety Policy and Guidance Document. The aim is to produce a document that schools can tailor to suit their individual school which will become a living document to reflect how health and safety is managed.
The objective has been to achieve clarity and simplicity in terms of layout and information provided. The amended Arrangements section consolidates all the key elements of a Health and Safety Policy, in an accessible easy to read format.
This policy is underpinned by the Local Authority’s Health and Safety Policy and Health and Safety Management Arrangements. All establishments are required to work in accordance with the Local Authority’s Health and Safety Policy and Health and Safety Management Arrangements. Links to these documents are contained in each section.
|1st June 2012||Summary of updates to CYPD’s Schools’ Framework Health & Safety Policy – Policy and Guidance HS/ECS/002 June 2012This replaces document HS/ECS/002 dated November 2003.||D Todd,J Fairbrother|
|OrganisationThe responsibilities of the Governing Body, Headteacher and Employees are clearly outlined.Arrangements
Display screen equipment
Extended schools and lettings
Management of medicines
New and expectant mothers
Working at height
Wirral Council’s Health & Safety General Statement of Intent
Wirral Council’s Organisation and Responsibilities for Health and Safety
All the above have been updated to reflect the changes in legislation, codes of practice, Local Authority Policy and Guidance and best practices.
A web link to all Local Authority Health & Safety Management Arrangements are contained within each section.
|D Todd,J Fairbrother|
|27th Sept 2012||Section: First Aid 22.214.171.124 Transporting pupilsPlease replace text for this section with the information below.Where the first aider or Headteacher/Centre
Manager considers that hospital treatment is
required the school should summon the
emergency services for transport by ambulance.
If, despite being fully appraised of the situation, the emergency service does not consider it necessary for transport by ambulance, but the school consider that further medical advice is required, the school should contact the pupil’s next of kin. If the next of kin cannot be contacted and/or do not have access to own transport, the school can, only in these exceptional circumstances arrange to transport the injured person using their school staff transport.
Please note that that they must be accompanied by an additional responsible adult to support the injured person. A member of staff should stay with the injured child until their parents/guardians arrive at the hospital.
|D Todd,J Fairbrother|
|23rd Nov 2012||Section: 3.29General Statement of Intent 3.09.12Updated statement signed by Mr G Burgess Chief Executive, Wirral Council.||D Todd,J Fairbrother|
HEALTH AND SAFETY AT WORK ETC ACT 1974
SCHOOLS’ FRAMEWORK HEALTH AND SAFETY POLICY
1.1 Health & Safety at Work Act 1974 7
1.2 General Statement 7
2.0 Organisation 9
2.1 Responsibilities of Governing Body 9
2.2 Responsibilities of Headteacher 9
2.3 Responsibilities of Employees 11
2.4 Management Chain 12
2.5 Consultation Process 13
2.6 Responsible Persons 14
2.7 Emergency Contacts. 16
3.0 Arrangements 17
3.1 Accident Reporting 17
3.1.1. Reporting to the Health and Safety
3.1.2. Definitions 18
3.2 Asbestos 19
3.3 Chemical safety 19
3.3.1 Assessments 20
3.3.2 Information 20
3.4 Contractors 21
3.5 DSE-Display Screen Equipment 22
3.6 Educational Visits 22
3.7 Electrical Safety 23
3.7.1 Faulty Equipment 23
3.7.2 User Checks (Visual) 24
3.7.3 Combined Inspection and Testing by 24
a Competent Person or Contractor 24
3.7.4 Guidance on fuses for appliances 25
3.8 Emergency Planning 25
- Extended Schools and Lettings 26
- Fire 26
- Fire Instructions 27
- Emergency Procedures 28
- Storage 30
- Displays 30
- Fire Drills 30
- Fire Safety Training 32
Fire Safety Information 33
- Personal Emergency Evacuation Plan 35
PEEP Form 36
- Means of Escape 39
- Fire Fighting Equipment 39
- Fire Alarm Systems 40
- Emergency Lighting 40
- Inspection, Service and Maintenance 40
- First Aid 42
- Transport to Hospital 44
- First Aid away from School Premises 45
- Clinical Waste 45
- Blood spillages 45
- Emergency Contact Numbers 46
- Housekeeping 46
- Floors and Gangways 46
- Furniture and Fittings 46
- Storage 46
- Waste 46
- Welfare Facilities 46
- Fire 46
- Inspections 46
Governors Health & Safety Inspection Checklist 48
Health & Safety Checklist for Classrooms 53
- Legionella 56
- Lighting 56
- Lone working 56
- Manual Handling 57
- Management of Medicines 57
Management of Medicines Checklist 59
- Minibuses 60
- New and Expectant Mothers 61
- Noise 61
- Risk Assessment 61
- General Risk Assessments 62
- Curriculum Activities 62
- Non-curriculum Activities 62
- Security 63
- Stress Management 65
- Training 66
- Violence 67
- Vehicles 67
- Work at Height 68
- Work Equipment 69
- External Play Equipment 69
- Curriculum 70
- Wirral Council’s Health & Safety General
Statement of Intent 75
- Organisation and Responsibilities 76
- Useful contacts 80
- Record of receipt of information 81
RIDGEWAY HIGH SCHOOL
HEALTH AND SAFETY AT WORK ETC ACT 1974
SCHOOLS’ FRAMEWORK HEALTH AND SAFETY POLICY
Health and Safety at Work etc Act 1974
This Act places a duty on all employers to safeguard so far as is reasonably practicable the health, safety and welfare of all their employees. In addition to this, duties extend to cover the health and safety of persons not employed but who may be affected by the work activities undertaken such as pupils, visitors, contractors, etc.
The Authority retains the above responsibilities under local management of schools as an employer in the same way the Governing Body of Academies, Aided and Trust schools but, it is important to realize that all employees have legal duties under the Health and Safety at Work Act, to co-operate with their employer so far as is reasonably practicable to ensure a safe and healthy place of work. This local Statement of Safety Policy is not intended to replace the Wirral Local Authority’s Policy but to detail individual schools’ Arrangements and Organisation for Health and Safety.
- General Statement
The Governing Body of Ridgeway High School will strive to achieve the highest standards of health, safety and welfare consistent with their responsibilities under the Health and Safety at Work etc Act 1974 and other statutory and common law duties
to provide a safe and healthy workplace and working environment for all its employees, pupils, visitors and other persons who may be affected by its activities.
The Headteacher and Governing Body will take all reasonable steps to ensure that the Authority’s Safety Policy is implemented and, that Local Authority’s Policy and Guidance Documents are followed and monitored throughout the school.
This policy will be brought to the attention of, and/or issued to all members of staff on induction and annual refresher at the start of each school year.
It is essential for the success of this Safety Policy that all employees recognise their responsibilities under Sections 7 and 8 of the Act in co-operating with management on health and safety issues and taking care of themselves and other persons whilst at work.
The Health and Safety Policy will be reviewed on an annual basis.
Signed: …………………………………… (Chair of Governors) Date:
Signed: …………………………………… (Headteacher) Date:
As the employer, the Local Authority has overall responsibility for health and safety in Community Schools, Community Special Schools, Voluntary Controlled Schools, Maintained Nursery Schools and Pupil Referral Units.
In Foundation/Trust Schools, Foundation/Trust Special Schools, Voluntary Aided Schools, Academies and Independent Schools, the responsibility for health and safety rests with their employer, The Governing Body.
To achieve successful implementation of the safety policy, there should be clear lines of communication throughout the organisation.
Whilst the ultimate responsibility for health and safety remains with the employer a wide range of functions may successfully be delegated to the Headteacher, but the duty to comply with statutory requirements cannot be delegated away from the employer.
- Responsibilities of the Governing Body
- Formulating a Health and Safety statement detailing the responsibilities for ensuring health and safety within the establishment;
- Reviewing the establishment’s health and safety policy and performance annually;
- Regularly reviewing health and safety arrangements and implementing new arrangements where necessary;
- Providing appropriate resources within the establishment’s budget for the implementation of the attached arrangements;
- Receiving from the Headteacher or another nominated member of staff reports on health and safety matters and reporting to the Local Authority or another body as necessary.
- Promoting a positive health and safety culture and high standards of health and safety within the establishment.
- Responsibilities of the Headteacher
Overall responsibility for the day to day management of health and safety in the school rests with the Headteacher.
As manager of the establishment and of all the activities carried on within it, the Headteacher will advise Governors of the areas of health and safety concern which may need to be addressed by the allocation of appropriate resources, e.g. time, effort, finance.
The Headteacher has responsibilities for:
- Communicating the policy to all relevant parties, including support, temporary and supply staff, contractors and third party users;
- Ensuring that the school has a defined system in place for undertaking suitable and sufficient risk assessments;
- The implementation and monitoring of the establishments health and safety arrangements which form part of this policy;
- Ensuring all staff are provided with suitable and sufficient information, instruction and training on health and safety issues;
- Ensuring that the establishment has emergency procedures in place and have a Business Continuity Plan for emergency and crisis situations. The school will schedule table top exercises to simulate emergency situations to assess the effectiveness of the emergency plan and amend as required.
- Reporting to the Local Authority (where they are the employer) any hazards which cannot be rectified within the establishment’s budget;
- Ensuring that the premises, plant and equipment are maintained in a serviceable condition;
- The provision of appropriate health and safety information to Governors;
- Ensuring consultation arrangements are in place for staff and their trade unions/professional association representatives.
The Headteacher may choose to delegate certain tasks to other members of staff. It is clearly understood by everyone concerned that the delegation of certain duties will not relieve the Headteacher from the overall day to day responsibilities for health and safety within the establishment.
Responsibilities of other teaching staff/non-teaching staff holding posts of special responsibility, e.g. Deputy Headteacher, Safety Coordinator, Heads of Faculty, Premises Managers, etc.
| · SLT/HOFs/Line Managers- Apply the school’s health and safety policy to their own department or area of work and be directly responsible to the Headteacher for the application of the health and safety procedures and arrangements;· HOFs/SBM/PM- Maintain or have access to an up-to-date library of relevant published health and safety guidance from sources including the Local Authority, CLEAPSS, DATA, DfE, Association for Physical Education, etc, and ensure that all members of the team are aware of and make use of such guidance;· Event Organiser/HOFs/Trip- Coordinator Ensure suitable and sufficient risk assessments are undertaken for the higher risk activities undertaken by staff and pupils for which they are responsible and that appropriate control measures are implemented;
· SLT/HOFs/Line Managers- Ensure that appropriate safe working procedures are brought to the attention of all staff under their control;
· H&S Improvement Group Provide suitable forums to allow staff to raise and discuss health, safety and welfare issues. Issues which cannot be resolved to a satisfactory conclusion in accordance with statutory requirements, Local Authority Guidance, National Standards and best practices should be referred to the Headteacher;
· SLT/HOFs/Line Managers- Carry out regular inspections of their areas of responsibility to ensure that equipment, furniture and activities are safe and record these inspections where required;
· SLT/HOFs/Line Managers- Ensure, so far as is reasonably practicable, the provision of sufficient information, instruction, training and supervision to enable other employees and pupils to carry out their activities in a safe manner.
· SLT/HOFs/SBM/PM- Ensure that all accidents (including near misses) occurring within their department are promptly reported and investigated using the Local Authority’s Incident Report Form (M13);
· PM- Arrange for the repair, replacement or removal of any item of furniture or equipment which has been identified as unsafe.
- Responsibilities of Employees
Under the Health & Safety at Work Etc Act 1974, all employees have general health and safety responsibilities. Staff must be aware that they are obliged to take care of their own health and safety whilst at work along with that of others who may be affected by their actions.
All employees of the establishment have the responsibility to:
- Take reasonable care for the health and safety of themselves and others in undertaking their work.
- Comply with the school’s health and safety policy and procedures at all times
- Report all accidents and incidents in line with the Local Authority’s reporting procedures;
- Cooperate with school management on all matters relating to health and safety;
- Not to intentionally interfere with or misuse any equipment or fittings provided in the interests of health, safety and welfare;
- Report all defects in the condition of premises or equipment and any health and safety concerns immediately to their Line Manager;
- Report immediately to their Line Manager any shortcomings in the arrangements for health and safety;
- Ensure that they only use equipment or machinery that they are trained, competent and authorised to use.
- Make use of all necessary control measures and personal protective equipment provided for safety or health reasons.
- Management Chain
- Consultation Procedures
The following forums are in place at which Health and Safety issues can be raised by any employee associated with the school;
(i) Joint Children and Young People’s Department (CYPD) Health and Safety Sub-Committee Meeting
Minimum of 6 meetings annually
Agenda items to be sent to Mrs. D Todd, Principal Health & Safety Officer, CYPD, Hamilton Building, firstname.lastname@example.org
(ii) APT&C JCC
Agenda items to be sent to Mrs A Houghton, Hamilton Building email@example.com
(i) Health and Safety Governor Link
(ii) Staff meetings
(iii) Health & Safety Improvement Group
(iv) Departmental meetings
Governing Body Meetings –at least Termly
H&S Improvement Group Meetings – at least Termly
SLT meetings- Weekly
Pastoral Board Meetings- Weekly
LTG meetings- at least Termly
HOF meetings- at least half Termly
Cleaners Meetings – at least Termly
Admin Office Meetings- at least Termly
SEN meetings- At least every Half Term
Kitchen Staff Meetings- Every Half Term
Health and Safety should be an agenda item at every meeting. Specific H&S Agenda items can be raised prior to the meeting by emailing the meeting organiser or covered under any other business.
Urgent issues are emailed to G Wilson/D Kelly for immediate action, and are reported at the next Health & Safety Improvement Group meeting. None urgent issues/recommendations can be raised at the H&S Improvement Group meetings. Minutes of the Health & Safety Improvement Group meetings are issued to all staff and the link governor. They are also displayed in the admin office on the notice board.
All Health and Safety Information, Policy and Guidance Documents and associated literature are kept in the School Business Manager’s Office.
Adopted by Governing Body: 29th November 2012
Senior Leadership Team Lead Reviewer: Headteacher (Tony Taylor)
Review Cycle: 1 Year
Date for Review: November 2013
RIDGEWAY HIGH SCHOOL
SCHOOLS’ FRAMEWORK HEALTH AND SAFETY
POLICY & GUIDANCE
DATED: June 2012
THIS DOCUMENT REPLACES
HS/ECS/002 dated November 2003